Collect rent, serve tenants and pay owners faster
Units, leases, billing, M-Pesa collections, maintenance and owner statements in one property management system, with portals for tenants and owners and reminders that go out on their own.
- M-Pesa Till & Paybill receipting
- Tenant and owner portals
- SMS, email & WhatsApp reminders
- eTIMS invoices and receipts
Your whole rental portfolio, in one place
SingularERP-Rental replaces rent books, spreadsheets and M-Pesa statements with one record for every property, unit, tenant and lease. Bills go out on schedule, M-Pesa payments are receipted automatically, bank statements are imported and reconciled, and reminders follow up arrears by SMS, email and WhatsApp.
Tenants see their balances and receipts and raise maintenance requests from their portal, owners get statements and payouts without chasing the office, and managers track rent roll, arrears, vacancies and maintenance on clear dashboards.
Everything in SingularERP-Rental
Properties & units
Every property, block and unit on one register.
- Property, block and unit registry
- Photos and documents on every unit
- Occupied and vacant units at a glance
- Bulk bills, reminders and receipts
Tenants & leases
Paperless leases and a full history for every tenant.
- Digital leases with e-signature
- Renewals and notices, with expiry alerts
- Tenant history, files and notes
- Offer letters and move-in checklists
Rent billing
Set the rules once and let billing run on schedule.
- Rent schedules, deposits and penalties
- Service charge rules
- Water and power billed from meter readings
- eTIMS invoicing and receipts
M-Pesa & collections
Get paid on time and know exactly who owes what.
- M-Pesa Till and Paybill with automatic receipting
- Bank imports and reconciliation
- Automatic reminders by SMS, email and WhatsApp
- Arrears ageing, promises to pay and follow-up tasks
Tenant portal
Fewer calls to the office, faster answers for tenants.
- Balances, invoices and receipts
- Online applications and tenant onboarding
- Maintenance requests and documents
- Works on any phone browser
Owner accounts & payouts
Transparent statements that keep owners confident.
- Owner and trust accounts with drawdowns
- Owner statements and payouts
- Management fees deducted before payout
- Owners see payouts and reports in their portal
Maintenance & inspections
Every repair tracked from request to cost.
- Tickets from the portal or manager, with SLA and priority
- Work orders, vendors, parts and costs
- Inspections with checklists and photos
- Preventive schedules and warranties
Letting & vacancies
Fill empty units faster and hand them back cleanly.
- Vacancy list with photos and amenities
- Lead capture forms and screening
- Move-out checklists and deposit refunds
- Quicker turnaround between tenants
Reports & dashboards
Real-time numbers for managers and owners.
- Rent roll, cash flow and vacancy reports
- Unit yield, recovery rate and expense ratio
- Export to Excel and general ledger posting
- Clean records for audit and tax
Up and running in 4 steps
Import your portfolio
Bring in properties, tenants, balances and leases from import sheets, so every unit opens with the right tenant, lease and balance.
Set your rent rules
Guided setup for rent schedules, deposits, penalties and service charges.
Switch on collections
Connect your M-Pesa Till or Paybill, import bank statements and turn on automatic reminders.
Go live with support
Our local team trains your staff, then tenants and owners sign in to their portals and you track it all on dashboards.
Built for everyone with a stake in the property
Landlords
Collect rent, follow up arrears and see what each unit earns.
Property managers & agents
Run many properties and owners from one office, with trust accounts and statements.
Property owners
Statements, payouts and reports in the owner portal, without phone calls.
Tenants
Balances, receipts and maintenance requests in one simple portal.
Works with the tools you already use
M-Pesa Till & Paybill
Rent paid by M-Pesa is receipted automatically.
Bank statements
Import bank transactions and reconcile them against rent due.
SMS, email & WhatsApp
Automatic reminders on the channels tenants already use.
eTIMS, Excel & ledger
eTIMS invoices and receipts, Excel exports and general ledger posting.
What changes for your team
Higher on-time collections
Automatic bills, M-Pesa receipting and reminders mean rent arrives sooner and arrears are followed up.
Fewer vacancies
A live vacancy list, lead capture and move-in checklists help you turn units around faster.
Clean records for audit and tax
Every payment and bill is recorded, with eTIMS invoices and an audit trail.
Happier tenants and owners
Clear balances for tenants, transparent statements and faster payouts for owners.
Add more as you grow
Other SingularERP products that fit naturally alongside SingularERP-Rental.
