Your documents organised, approved and easy to find
Scan or upload files from web and mobile, extract text automatically, route documents for approval and share them securely, with an audit trail on every change.
- OCR capture from web & mobile
- Approval workflows with eSign
- Version control & audit trail
- Secure links that expire
A trusted document management system for the files your organisation depends on
SingularERP-DMS replaces shared drives, email attachments and filing cabinets with one organised, searchable library. Documents are captured from the web or a phone, text and key fields are extracted automatically, and every file carries tags, folders and custom metadata so the right person can find it again quickly.
Reviews and approvals follow defined steps with SLAs, reminders and eSign, every version is kept with compare and restore, and retention rules and legal holds keep records in order. When an auditor asks, you can show who did what, and when.
Everything in SingularERP-DMS
Smart capture & OCR
Turn paper and scans into searchable records.
- Scan or upload from web and mobile
- OCR for PDFs and images
- Auto-extract text and key fields
- Offline-tolerant mobile upload
Search & organisation
Find the right file without digging through drives.
- Full-text search across document content
- Tags, folders and custom metadata
- Auto-tagging with AI and metadata rules
- Saved searches and favourites
Version control
Always know which copy is current.
- Compare versions to see what changed
- Restore an earlier version when needed
- Check-in and check-out while editing
- Audit trail on every change
Approval workflows
Route documents for review, and keep them moving.
- Multi-step review and approval routes
- SLAs and automatic reminders
- Reviews that start when a document type is filed
- Tasks with due dates and mentions
eSign & templates
Get sign-off faster and standardise recurring paperwork.
- eSign for internal approvals
- eSign for external parties
- Templates for recurring documents
- Checklists for repeat processes
Secure sharing
Share with staff and partners without losing control.
- Secure external links that expire
- Watermarks on shared files
- Role-based, granular permissions
- Revoke a link at any time
Preview & collaboration
Open, review and co-author files in one place.
- Preview Office files, images, audio and video
- Fast previews over a global CDN
- Co-author in Microsoft 365 or Google Workspace
- Comments on documents
Records & retention
Keep what you must, for as long as you must.
- Retention rules for records
- Legal holds that block deletion
- Archive and purge rules across the lifecycle
- Review and expiry reminders for contracts and licences
Security & administration
Protection and control built into every library.
- Encryption in transit and at rest
- SSO, MFA and Azure AD or Google login
- Immutable audit logs, backups and disaster recovery
- Admin console, space quotas and storage reports
Up and running in 4 steps
Bring your files in
Bulk import from folders, network shares, SharePoint or Google Drive, and map old permissions to the new roles.
Set up your library
Start from sample libraries and policies, then add your own folders, tags, metadata and retention rules.
Define your approvals
Build review workflows with steps, SLAs and reminders, and add eSign wherever a signature is needed.
Invite your team
Staff capture documents from web and mobile, find them with search, and share securely with partners.
Built for every team that runs on paperwork
HR teams
Contracts, appraisals and training records, filed and access controlled.
Finance teams
Invoices, receipts and reconciliations, searchable and ready for audit.
Projects & tenders
Tender documents, drawings and change orders under version control.
Compliance & quality
Policies and controlled documents with approvals, retention and audit trails.
Works with the tools you already use
Microsoft 365
Open, edit and co-author Office documents with your team.
Google Workspace
Edit and co-author documents with colleagues.
Gmail & Outlook add-ins
File emails and attachments straight into the right folder.
Teams & Slack
Review notifications where your team already talks.
SharePoint, Drive & OneDrive
Import existing libraries and network shares.
API & webhooks
Connect custom apps and automate document flows.
What changes for your team
Less time searching
Full-text search and metadata put the right file in front of you, instead of hunting through drives.
One current version
Everyone works from the latest copy, with compare and restore when you need an earlier one.
Faster approvals
Workflows with SLAs, reminders and eSign keep reviews moving.
Ready for audit
Audit trails, retention rules and legal holds give you the evidence to prove compliance.
Add more as you grow
Other SingularERP products that fit naturally alongside SingularERP-DMS.
