Accurate Kenyan payroll, from calculation to pay-out
Kenyan payroll software with automatic PAYE, SHIF, NSSF, NITA, Housing Levy and HELB, branded payslips by email, and salaries paid to bank or M-Pesa, all from one screen.
- Automatic statutory deductions
- P9, P10 and KRA iTax files
- Pay to bank or M-Pesa
- Payslips emailed in bulk
From payroll spreadsheets to a run you can trust
SingularERP-Payroll replaces payroll spreadsheets and manual statutory workings with one system built for Kenyan rules. Set up your pay codes, benefits and reliefs once, and every run applies current PAYE bands, SHIF, NSSF, NITA, Housing Levy and HELB for you.
Each run is checked for exceptions, approved and locked before payslips go out by email and salaries are paid to bank or M-Pesa. Statutory files and P9 and P10 reports are ready for filing, the general ledger export keeps your books clean, and the same system grows from a small team to a multi-company group.
Everything in SingularERP-Payroll
Employee records
Every employee's pay details in one place.
- Personal, job and pay details in one profile
- Bank and M-Pesa payment details
- Import staff and balances from a template
- Departments and cost centres for costing
Pay codes & pay cycles
Set up how you pay once, then reuse it every run.
- Earnings, allowances and deductions as pay codes
- Benefits and reliefs applied automatically
- Weekly, fortnightly or monthly pay cycles
- Salary revisions with effective dates and arrears
Kenyan statutory deductions
PAYE, SHIF, NSSF, NITA, Housing Levy and HELB, calculated for you.
- Current tax bands and reliefs applied
- Rules kept up to date as rates change
- HELB deductions set per employee
Payroll processing
Calculate, check and lock every run.
- Calculate the whole payroll in one run
- Exceptions and month-on-month variances flagged
- Managers approve changes before you finalise
- Locked runs, with an audit trail on every change
Payslips & self-service
Clear payslips, and fewer walk-ins at the HR office.
- Branded payslips, emailed to all staff in one step
- Password-protected PDF payslips
- Staff view payslips and P9s on web or mobile
- Profile updates and leave requests through self-service
Statutory returns & KRA files
Filing-ready reports from every run.
- KRA iTax files for PAYE returns
- P9 and P10 reports
- SHIF and NSSF files
- Built from the same locked payroll run
Bank & M-Pesa pay-outs
Pay everyone on time, however they are paid.
- Bank payment files in supported formats
- Salary disbursement to M-Pesa
- Multi-currency disbursement support
Loans, advances & deductions
Track what staff owe and recover it on schedule.
- Staff loans and balances tracked
- Salary advance requests through self-service
- Instalments deducted automatically each run
- Recurring deductions managed per employee
Management reports & GL export
Know what payroll costs, and keep your books clean.
- Payroll cost by department
- Month-on-month comparisons
- General ledger export after every run
- Export reports to Excel and PDF
Up and running in 4 steps
Import your staff
Bring in employees and opening balances with our import template, so your first run starts from clean data.
Set your pay rules
Configure pay items, benefits, reliefs and pay cycles to match how you pay each group of staff.
Calculate and lock
Run the payroll, review exceptions, get approval for changes and lock the run.
Pay, file and post
Email payslips, generate statutory reports, pay to bank or M-Pesa, then export to the general ledger.
Built for Kenyan employers of every kind
SMEs and agencies
Accurate, compliant payroll without a dedicated payroll department.
Schools and clinics
Teaching, medical and support staff paid on time, with filings ready each month.
Factories and hotels
Weekly, fortnightly or monthly pay cycles to match how each team is paid.
NGOs
Multi-currency pay, bank and M-Pesa pay-outs, and an audit trail on every change.
Works with the tools you already use
SingularERP-HRM
Leave, timesheets and onboarding data flow into payroll without re-entry.
Accounting & general ledger
Export payroll journals to SingularERP-Books or your existing accounting system.
Banks
Salary payment files in the bank formats SingularERP-Payroll supports.
M-Pesa
Disburse salaries to employees' M-Pesa accounts from the same run.
What changes for your team
Fewer errors
Statutory deductions follow current rules, and exceptions are flagged before you lock the run.
Faster close
Payslips, statutory files and the general ledger export all come from one run, not separate spreadsheets.
Compliant filings
P9, P10, KRA iTax, SHIF and NSSF files are ready when filing time comes round.
On-time pay-outs
Staff are paid to bank or M-Pesa on schedule, with a clear payslip in their inbox.
Add more as you grow
Other SingularERP products that fit naturally alongside SingularERP-Payroll.
